Administrative Assistant I
Jamaica Plain, MA Jamaica Plain, MA Contract Contract $16.
00 - $17.
60 an hour $16.
00 - $17.
60 an hour 15 hours ago 15 hours ago 15 hours ago The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
Supports managers and employees through a variety of tasks related to organization and communication.
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES 1.
Coordinates Request for Purchase processes including research, creation, and tracking authorization process 2.
Generates reports from the Capital Asset Management Information System (CAMIS) 3.
Assists with responsibilities pertaining to equipment management, including medical equipment reporting, tracking and documentation.
4.
Assists in the preparation of bid paperwork according to specifications with DCAMM 5.
Organizes and maintains project files, Joint Commission compliance binders, and tracks all RFP's and supplies needed to maintain progress with job scheduling.
6.
Maintains internal spreadsheets related to purchasing.
7.
Receives and maintains Utility Failure Log.
8.
Organizes and schedules meetings for the facilities department.
9.
Schedules meetings and appointments by reserving facilities, checking the availability of meeting rooms involved, and notifying the appropriate individuals of the date, time, and location.
10.
Takes minutes at meetings and maintains related records for the Director of Facilities.
11.
Performs related duties as assigned, such as placing telephone calls, operating standard or specialized office equipment, etc.
QUALIFICATIONS REQUIRED AT HIRE (List Knowledge, skills, and abilities) 1.
Knowledge of clerical office practices and procedures including office record keeping, office correspondence control, types and uses of office equipment and supplies, business letter preparation and report preparation, etc.
2.
Knowledge of the types and applications of standard office filing systems.
3.
Ability to understand and apply the laws, rules, policies, and procedures governing assigned unit activities.
4.
Ability to use proper English grammar, punctuation, and spelling.
5.
Ability to work accurately with names, numbers, codes, and/or symbols.
6.
Ability to maintain accurate records.
7.
Ability to establish and maintain harmonious working relationships with others.
8.
Ability to deal tactfully with others.
9.
Ability to exercise discretion in handling confidential information.
10.
Ability to follow oral and written instructions 11.
Ability to gather information by examining records and documents.
12.
Ability to communicate effectively in oral expression.
Job Type:
Contract Salary:
$16.
00 - $17.
60 per hour Ability to commute/relocate:
Jamaica Plain, MA 02130:
Reliably commute or planning to relocate before starting work (Required)
Experience:
clerical office practices:
1 year (Preferred) office filing systems:
1 year (Preferred) maintain accurate records:
1 year (Preferred) Work Location:
In person Speak with the employer +91 9342282882.
Estimated Salary: $20 to $28 per hour based on qualifications.
00 - $17.
60 an hour $16.
00 - $17.
60 an hour 15 hours ago 15 hours ago 15 hours ago The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
Supports managers and employees through a variety of tasks related to organization and communication.
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES 1.
Coordinates Request for Purchase processes including research, creation, and tracking authorization process 2.
Generates reports from the Capital Asset Management Information System (CAMIS) 3.
Assists with responsibilities pertaining to equipment management, including medical equipment reporting, tracking and documentation.
4.
Assists in the preparation of bid paperwork according to specifications with DCAMM 5.
Organizes and maintains project files, Joint Commission compliance binders, and tracks all RFP's and supplies needed to maintain progress with job scheduling.
6.
Maintains internal spreadsheets related to purchasing.
7.
Receives and maintains Utility Failure Log.
8.
Organizes and schedules meetings for the facilities department.
9.
Schedules meetings and appointments by reserving facilities, checking the availability of meeting rooms involved, and notifying the appropriate individuals of the date, time, and location.
10.
Takes minutes at meetings and maintains related records for the Director of Facilities.
11.
Performs related duties as assigned, such as placing telephone calls, operating standard or specialized office equipment, etc.
QUALIFICATIONS REQUIRED AT HIRE (List Knowledge, skills, and abilities) 1.
Knowledge of clerical office practices and procedures including office record keeping, office correspondence control, types and uses of office equipment and supplies, business letter preparation and report preparation, etc.
2.
Knowledge of the types and applications of standard office filing systems.
3.
Ability to understand and apply the laws, rules, policies, and procedures governing assigned unit activities.
4.
Ability to use proper English grammar, punctuation, and spelling.
5.
Ability to work accurately with names, numbers, codes, and/or symbols.
6.
Ability to maintain accurate records.
7.
Ability to establish and maintain harmonious working relationships with others.
8.
Ability to deal tactfully with others.
9.
Ability to exercise discretion in handling confidential information.
10.
Ability to follow oral and written instructions 11.
Ability to gather information by examining records and documents.
12.
Ability to communicate effectively in oral expression.
Job Type:
Contract Salary:
$16.
00 - $17.
60 per hour Ability to commute/relocate:
Jamaica Plain, MA 02130:
Reliably commute or planning to relocate before starting work (Required)
Experience:
clerical office practices:
1 year (Preferred) office filing systems:
1 year (Preferred) maintain accurate records:
1 year (Preferred) Work Location:
In person Speak with the employer +91 9342282882.
Estimated Salary: $20 to $28 per hour based on qualifications.
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